Use Case

Reduce safety incidents and costs

There's no such thing as a good safety incident, but while major incidents are typically managed through established processes like insurance claims and internal review, it's the more frequent "minor" incidents that can really add up. These preventable incidents, such as backing into loading bays, parking lot dings and equipment damage, can have assets in the shop and have a big impact on miles at the end of the month. By implementing a well-structured bonus program you make it easy for all staff to keep safety as a top priority, rewarding those drivers that excel and fostering a culture that goes beyond mere compliance.

45%

Less preventable incidents

3.2x

ROI on safety programs

$125K

Average annual savings

Two business professionals sitting at a table, reviewing various bar and line charts displayed on a large monitor in a modern office.

The Challenge: Manual paperwork processes drain resources

1

Lost or incomplete paperwork delaying settlements

2

Hours spent manually processing documents

3

Costly errors from illegible or missing documentation

How Fleets Streamline Paperwork with FleetOps

Mobile Document Capture & Submission

Drivers use the Driver AX app to photograph and instantly submit BOLs, fuel receipts, inspection reports, and other required documents from anywhere - eliminating lost paperwork and reducing processing delays.

Automated Validation & Processing

Documents are automatically validated for completeness and legibility, with instant feedback to drivers if resubmission is needed - ensuring quality documentation and reducing back-office workload.

Compliance Tracking & Analytics

Fleet managers get real-time visibility into document submission rates, compliance trends, and processing bottlenecks - with automated reminders to drivers for missing paperwork.

Flexible Paperwork Rules Engine

Configure your program to match your documentation requirements

Required Document Types

Configure which documents are required per load type, route, or customer - from BOLs to inspections to fuel receipts.

Photo Quality Standards

Set minimum quality requirements for document photos to ensure legibility and automatic rejection of poor submissions.

Submission Deadlines

Define time limits for document submission after delivery, with escalating reminders and penalties for late submissions.

Compliance Bonus Incentives

Spot bonuses for clean roadside inspections
Spot bonuses for clean roadside inspections

Automated Validation Rules

Automatically verify document completeness, signatures, dates, and other required fields before acceptance.

Integration with TMS

Seamlessly sync submitted documents with your TMS for automatic load closure and billing acceleration.

Compliance Bonus Incentives

Reward drivers who consistently submit complete, accurate paperwork on time to reinforce good habits.

Flexible Paperwork Rules Engine

Configure your program to match your documentation requirements

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Required Document Types

Configure which documents are required per load type, route, or customer - from BOLs to inspections to fuel receipts.
Icon Check

Photo Quality Standards

Set minimum quality requirements for document photos to ensure legibility and automatic rejection of poor submissions.
Icon Check

Submission Deadlines

Define time limits for document submission after delivery, with escalating reminders and penalties for late submissions.
Icon Check

Automated Validation Rules

Automatically verify document completeness, signatures, dates, and other required fields before acceptance.
Icon Check

Integration with TMS

Seamlessly sync submitted documents with your TMS for automatic load closure and billing acceleration.
Icon Check

Compliance Bonus Incentives

Reward drivers who consistently submit complete, accurate paperwork on time to reinforce good habits.

Seamlessly Connects to Your Document Management Stack

TMS Systems

McLeod, TMW, Axon, custom systems

Document Storage

AWS S3, Azure, Google Cloud

Scanning & OCR

Built-in OCR, third-party processors

Compliance

ELD systems, DOT compliance tools
API-first platform - connect any data source
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